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Data Protection
1. Introduction
As we want you to be secure when visiting our website, the protection of your personal data is our utmost priority. For this purpose, our privacy practice complies in particular with the requirements laid down in the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG-neu) and „Federal Telecommunications-Digital-Services-Data-Protection Act (TDDDG)“. At this point, we would like to inform you about the type, scope and purpose of the processing of your personal data. We would like to point out in advance that this Privacy Policy only refers to our website and its pages and does not apply to web pages of third parties to which we refer in the form of links.
2. Subject of Protection
Subject of protection is personal data, which is all information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). This mainly includes data that enables to draw conclusions about your identity (e.g. information such as name, postal address, e-mail address and telephone number).
3. Purpose
Any personal data you provide us with will only be used within the scope of legal requirements to answer your enquiries, provide the services you use on our website, generate analyses to optimise our online offers and use information and communication systems.
We will collect, process and use the personal data provided by you online exclusively for the purposes disclosed to you.
We will only disclose personal data if we are required to do so by law or on the basis of a court decision, or if disclosure is necessary to enforce or protect our General Terms and Conditions or other agreements. This also applies to the storage of personal data. We do not disclose personal data for economic purposes.
Our employees and the companies commissioned by us are obliged to maintain confidentiality and comply with the provisions of the GDPR and the German Federal Data Protection Act (BDSG). Employee access to personal data is limited to those employees who need it to carry out their professional tasks.
4. Collection and Processing of Personal Data
4.1 Homepage
4.1.1 Technical requirements
In order to establish a connection to our website, your browser sends certain data to the web server of our website. This is a technical necessity for providing you with the information you have called up. To enable this, data regarding your IP address, the date and time of your retrieval and the type of your operating system are stored and used for a maximum of 30 days. We reserve the right to store such data for a limited period of time in order to protect our legitimate interests and, in the event of unauthorised access or attempts to cause us deliberate damage, to initiate the tracing of personal data (Art. 6 para. 1 lit. f GDPR). Such data will be stored or transmitted by us for this purpose only and for no other purpose, without us informing you in advance and asking for your permission.
4.1.2 Cookies
Cookies are small text files that are stored on your computer or mobile device via your browser, for example to detect whether you visit websites repeatedly from the same device or browser. Generally, cookies are used to analyse interest in websites and to improve the user-friendliness of websites. In principle, however, you can access our website without using cookies.
Cookies can usually be disabled or removed by using tools provided in most commercial browsers. The settings must be defined and individually set for each browser you use. For this purpose, the various browsers provide different functions and options.
4.1.3 Using our contact forms
Our website provides contact forms, allowing you to get in touch with us for various purposes. To ensure a secure transfer of your data, we use a state-of-the-art encrypted connection that is protected by SSL certificate. By clicking on the “Send Message” button you agree to transmit the data entered in the input mask to us. We store your name and e-mail address and, where appropriate, any other information you provide in order to be able to contact you and answer your enquiry in the best possible way. By doing this, on the one hand we can offer you the service you expect from us, and on the other hand we have the opportunity to continuously improve ourselves (Art. 6 para. 1 lit. f GDPR).
4.2 Customers and business contacts.
We process personal data that we have received from you / your employees as an interested party, customer or contractual partner.
Relevant personal data can be, for example:
Name, address and other contact data (telephone, fax, e-mail address).
Other personal data from your inquiries, messages or e-mails.
When concluding a contract and using our services further personal data may be collected, processed and stored in addition to the aforementioned data.
4.2.2 For what purposes and on what legal basis do we process your data?
For the fulfillment of contractual obligations (Art. 6 para. 1 lit. b GDPR)
The processing of personal data is carried out in the context of the performance of contracts concluded with you or for the performance of pre-contractual measures. The details of the purpose of the data processing can be found in the respective contract documents and our terms and conditions.
Due to legal requirements (Art. 6 para. 1 lit. c GDPR)
If legal regulations, such as social security, commercial or tax regulations, require processing, we process your data in accordance with these legal requirements.
Within the framework of the legitimate interests (Art. 6 para. 1 lit. f GDPR)
To the extent necessary, we process your data beyond the actual performance of the contract to protect our own or third parties legitimate interests, e.g. to assert legal claims and defend ourselves in legal disputes or to ensure the IT security and IT operations of our company.
Based on your consent (Art. 6 para. 1 lit. a GDPR)
In case you have given us consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent. Consent given can be revoked at any time.
5.1. Changes to our present Privacy Policy
We review the privacy policy at regular intervals for compliance with statutory provisions, case law, the opinions of the supervisory authorities and for adaptation to emerging trends and the development of technical standards. In this respect, we reserve the right to amend the privacy policy in order to adapt it to new legal provisions on data protection and other changes in the factual or legal situation. Therefore, please always check the current data protection declaration when you use our website.
5.2 Who is responsible for the data processing? (Art. 13 para. 1 lit. a, b GDPR)
Responsible for the data processing on our website is MICEview GmbH & Co. KG. You can find the contact details in our Legal Notice:
https://miceview.de/imprint.html
You can contact our data protection officer at the following address:
Thorsten Werning (CONCEPTEC GmbH)
Bleichstraße 5
D- 45468 Mülheim an der Ruhr
Phone: +49 (0) 208 69609 0
5.3 Who gets your personal data? (Art. 13 para. 1 lit. e, f GDPR)
We treat your personal data confidentially and do not pass them on to third parties, unless you have given your consent or such provision is based on a legal or contractual obligation. In isolated cases, we engage processors to process your personal data. This is done in accordance with Art. 28 GDPR and on the basis of a data processing agreement.
5.4 How long is your data stored? (Art. 13 para. 2 lit. a GDPR)
The legislator has enacted a variety of retention obligations and periods.
In principle, we only store your data for as long as legally required. After expiry of such periods, the corresponding data is routinely deleted. Data that we process on the basis of your consent will be stored until revoked or as long as the data is required. We store such data on the basis of a legitimate interest for as long as the legitimate interest exists.
Commercial or financial data regarding a closed business year will be deleted after a further ten years in accordance with legal regulations, unless longer retention periods are prescribed or required for legitimate reasons. If data is not subject to specific retention period, they are deleted when the purposes for which they are processed cease to apply.
5.5 For what purposes and on what legal basis do we process your personal data? (Art. 13 para. 1 lit. c, d GDPR)
We have already explained the purposes and legal bases of data processing. In addition, the following generally applies: if necessary, we process your data to protect our or third parties’ legitimate interests pursuant to Art. 6 para. 1 lit. f GDPR, for example, for asserting legal claims and defending against litigation matters or for guaranteeing IT operations and security.
If we have a legitimate interest or have received your written consent to process your personal data, we process your data for the purposes of external communication and marketing according to Art. 6 para. 1 lit. a or f GDPR. You have the right to revoke your consent at any time.
In order to comply with legal requirements, we may or must, if necessary, process your data and pass it on to third parties (pursuant to Art. 6 para. 1 lit. c GDPR).
We do not use your data in any way for automated decision-making or profiling.
We also use cookies to provide you with an improved service when using our website and to make the use of this website easier for you (Art. 6 para. 1 lit. f GDPR).
5.6 What are your rights and obligations? (Art. 13 para. 2 lit. b, c, d, e GDPR)
Any data subject has the following rights. According to:
Art. 15 GDPR you have the right to information. This means that you may require us to confirm whether personal data concerning your person is processed by us. If data is processed, you have the right to get a copy of the processed data.
Art. 16 GDPR you have the right to correction. This means that you may require us to correct any inaccurate personal data concerning your person.
Art. 17 GDPR you have the right to deletion (“right to be forgotten”). This means that you may require us to delete personal data concerning your person immediately, unless we cannot delete your data, for example, because we have to observe legal retention obligations.
Art. 18 GDPR you have the right to restrict processing. This means that we are not allowed to process your personal data any more, apart from storing it.
Art. 20 GDPR you have the right to data portability. This means that you have the right to receive the personal data concerning your person that you have provided us in a structured, common and machine-readable format and to communicate this data to another person in charge.
Art. 7 para. 3 GDPR you have the right to revoke your consent for the future at any time.
Art. 77 GDPR you have a right of appeal to the competent supervisory authority.
Furthermore, you have the right of objection that we explain in more detail at the end of this privacy information.
If you wish to exercise your rights, please contact our data protection officer (for contact details see above).
Competent supervisory authority
Landesbeauftragte für Datenschutz
Nordrhein-Westfalen
Visiting address: Kavalleriestr. 2-4, 40213 Düsseldorf
Mailing address: Postfach 200444, 40102 Düsseldorf
Phone: '+49 (0) 211 38424-0'
Email: poststelle@ldi.nrw.de
Information on your right of objection in accordance with Art. 21 of the General Data Protection Regulatin (GDPR)
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning your person, which is based on Article 6 para. 1(f) of the GDPR (data processing on the basis of balancing interests); this also applies to any profiling based on this provision within the meaning of Article 4, para. 4 GDPR.
If you file an objection, we will no longer process your personal data unless we can prove compelling and legitimate reasons for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
Please send your objection in writing (by e-mail or by post) to our data protection officer (for contact details see above).